Admin Console + Mobile App — Viktoriia Shakhnir

Overview

Admin Console + Mobile App is a two-product system for the enterprise market. A web console for administrators and a mobile app for end users together deliver autonomous AI-powered device security management.

Web Console

The working environment for administrators and security teams. They monitor all AI actions in real time, can override or cancel them, manage devices and users, configure policies, and set up automated rules across the organization.

Mobile App

Installed on the end user's device. Shows the security score, AI activity, current threats, and recommended actions - and everything the system performs automatically.

My Scope

Web Console

7 modules, full cycle from discovery and IA through to UI. Full ownership of user management, device control, policy configuration, reporting, and integrations.

Mobile App

Full independent ownership. All screens, flows, and components from start to finish.

Challenges

A highly technical domain

A product with deep security specifics - new terminology and atypical flows that don't appear in typical UX projects. Understanding how the system works internally was essential to design correctly rather than guess.

Solution Used Claude to break down technical details, understand terminology, map out flow logic, and learn how the system works. This gave the confidence to design from understanding, not assumptions.

Only one PRD at the start

No defined flows, no user personas. A startup environment meant most product decisions had to be figured out independently, without waiting for ready-made answers.

Solution Worked through complex flows and built the IA together with Claude, then aligned with the design lead. Built assumptions, validated the logic, and moved forward rather than waiting for a complete brief.

Information overload vs minimum clicks

Every console screen contained a large amount of data. The goal: admins find what they need and act quickly, with no extra steps - while keeping information density high without creating chaos.

Solution Analyzed references and similar enterprise platforms to see how others solve this problem. In parallel, created quick wireframes with Claude to compare different UX approaches and choose the best solution before going into details.

Consistency as a pair

Two designers, two products. The risk: everything diverges in details and ends up looking like two separate systems instead of one.

Solution Established a clear process: regular syncs, constant communication, and discussing design decisions before locking them in. Maintained a shared design system and immediately notified each other of any updates.

AI in Process

Claude was used for technical research: breaking down complex documentation, building IA, working through user scenarios and edge cases, and comparing UX approaches through quick wireframes. Also used for interface copywriting.

Figma was used to build clickable prototypes for testing all flows before moving to the UI stage.

Midjourney was used to generate enterprise visuals for the mobile app - giving the product a premium look that fits the corporate segment.

Outcome

Two products with a unified design system and shared visual language - a web console and mobile app that work as one system.

This project showed me that it's possible to enter an unfamiliar technical domain quickly and design with confidence: with the right research tools and a structured approach to validating decisions. Working as a pair on two products simultaneously was its own lesson in how consistency gets built without slowing things down.